7 Reasons Why You Need A Multifunction Printer For Your Small Business

While many small business owners find value in taking their printing needs to the professionals, sometimes it's more cost effective to handle smaller jobs in house. This is when having a multifunction printer in your office makes perfect sense. Often referred to as an MFP, a multifunction printer is one machine that can copy, scan, print and fax paper documents. Having one piece of equipment that covers all these jobs will reduce costs, consolidate assets, and improve the workflow in your office. Keep reading to learn 7 specific reasons why you need an MFP in your small business office.

1. It Saves Space

Instead of needing floor and desk space for a copy machine, fax machine, and printer, you can place one piece of equipment in a centralized location in your small office to do it all. This is especially beneficial for offices with small desks and workspaces, because it will free up much-needed space so your employees don't feel crowded.

2. It Boosts Productivity

You can purchase MPFs with stapling and hole punching capabilities that will greatly increase your employees' level of productivity. Instead of having to grab a large stack of paper and separate them into packets and then hand staple or hole-punch each packet, the machine will do all the work in a fraction of the time. This means your workers can get more accomplished in a shorter period of time.

3. It Saves Time

Your employees can walk over to one piece of equipment to grab a printed document, and while standing in the same place that same employee can fax that document to a client or customer and then make copies for other employees. Removing the need to walk around the office to access different machines frees up valuable time so that your employees can work on other more important office tasks.

4. It Saves Money

There are many ways having a multifunction printer can save you money. Having one machine to maintain is a lot cheaper than paying for maintenance on individual printers, copiers, and fax machines. You will save money on your energy bill, because only one piece of equipment will be plugged in instead of three. Since MFPs typically have built-in features like automatic duplex printing, you'll save money on paper. And for smaller jobs, you can save money by keeping your printing projects in-house instead of paying for professional printing services. Keep in mind that it's always best to leave the larger and more complicated printing jobs to the professionals.

5. It Increases Mobility

With today's technology, most MFPs have wireless capabilities, so your employees can print items from anywhere else in the building. This allows your workers to be mobile so they can focus on the needs of the company and work to their best ability, instead of worrying about running around and retrieving printed documents from various locations.

6. It Reduces Your Carbon Footprint

Multifunction printers often have built-in green technologies that will help your business become more sustainable. Many models are very energy efficient and have green printing settings to eliminate unnecessary printing.

7. It Easily Scans And Stores Documents

When using a MFP to scan documents, you can create a print and digital copy of your document at the same time. This makes it very easy for you and your employees to store, share, archive, retrieve, email, fax, and print items.

As you can see, these 7 reasons why you should have a multifunction printer in your small business are pretty significant. This type of office equipment will influence your business in a positive way by saving you time, space, and money. Your employees will also be thankful for having the latest and greatest office technology at their fingertips. And you will love the savings you'll see on the energy bills and the increase in productivity levels. For more information, contact your local professional print shop or a company such as Des Plaines Office Equipment Company.